Our Council engages with our community every day and in many different ways. It can be a one-way simple communication to keep someone or a group informed or it can be a two-way process of consultation, when Council asks a section of the public, or the whole community, for their view to inform decision-making.
This draft policy has been developed to give the community certainty about when people can expect to be informed of a proposed Council action or be asked for a view on an issue to help inform a decision. It outlines what the Council will take into account when deciding what is significant and when the community will have a direct opportunity to contribute to decisionmaking.
In short – we want to have the right conversations with the right people about the right issues before making significant decisions.
This policy outlines the type of things that you can expect to be consulted about like: the sale of assets; the key issues in the 10 Year Plan and Annual Plan; a decision that will change a service that you expect and value or something that will add cost to the ratepayer.
For the Council, the policy guides our assessment of whether an issue or proposal is important (significant) to the community. It gives certainty that those important decisions will be treated in an agreed way with the community, and that Council will follow the local government rules of engagement and meet the purpose of local government
Why does the Policy Exist? To provide greater clarity on the Council’s decision making processes and how our community can participate in them. This policy sets out what you can expect from KDC regarding consultation and the options open to you, to influence and participate in local and district-wide decision making.
What is the Term of the Policy? The Policy will be reviewed every three years as part of the Long Term Plan Special Consultative Procedure.
What is the Special Consultative Procedure? This is the formal process which enables the community to have a say on a significant decision. The Council will take the community’s views into account before making a decision. This is more a formal process than inviting feedback. There are rules about how we undertake special consultation. Comments are treated as formal submissions (which will be made publicly available) and submitters can choose to present their views at a hearing before elected members.
Feedback on this Policy is open from Friday 15 December 2017 until 4pm Wednesday 31 January 2018.