Council Committees

The Governance Structure is developed in accordance with the provisions and requirements of the Local Government Act 2002. This page sets out the Terms of Reference for the committees of Kaipara District Council.

For individual committees of the Kaipara District Council, click on a committee below. 


Audit, Risk and Finance Committee

Reports to: Kaipara District Council

Chair: Stana Pezic (external appointee)

Deputy Chair: Councillor Peter Wethey

Membership: Deputy Mayor Anna Curnow, Councillor Jonathan Larsen, Councillor David Wills and Councillor Eryn Wilson-Collins

Meeting frequency: Quarterly

Quorum: Three

Terms of Reference

Purpose

  • To oversee risk management and internal controls, audit functions, financial and other external corporate reporting, and compliance with legislation
  • To monitor Council’s financial performance against the Long Term Plan and Annual Plan.

Responsibilities

Audit

  • Agree on audit scope with management
  • Input into audit scope to the external auditor
  • Consider the audit management letter and take appropriate actions

Risk

  • Ensure a comprehensive risk management framework is in place and operates effectively
  • Identify and monitor risks associated with legislative compliance

Finance

  • Review and recommend financial strategies and policies to Council
  • Monitor Council’s financial performance and recommend actions
  • Recommending the Annual Report financials to Council.

Delegations

  • Make recommendations to Council
  • All necessary powers to meet its responsibilities.


Awards and Grants Committee

Reports to: Kaipara District Council

Chair: Councillor Peter Wethey

Membership:Councillor Victoria del la Varis-Woodcock, Councillor Karen Joyce-Paki and Councillor Mark Vincent (To be rotated in 2021 to: Deputy Mayor Anna Curnow, Councillor Jonathan Larsen, Councillor David Wills and Councillor Eryn Wilson-Collins)

Meeting frequency: As required by Council policy

Quorum: Three

Terms of Reference

Purpose

To allocate awards and grants in accordance with Council policy and legislation.

Responsibilities

  • Assess nominations and applications according to Council policy
  • Allocate awards and grants according to Council policy
  • Monitor grants expenditure, Contracts for Service and Licenses to Occupy for compliance with Council policy, and report any concerns to Council
  • Review and recommend awards and grants policies to Council.

Delegations

  • Allocate awards and grants according to Council policy
  • Make recommendations to Council on awards and grants policies.

Membership Rotation

At the mid-point of the funding schedule for 2021 (middle year of the triennium), membership will rotate to the other ward councillor. The intention is for both sets of members to sit on roughly even numbers of grant and allocation meetings. The rotation date will depend on the adoption of the meeting calendar for the triennium, and the date will be decided as part of that process.


District Licensing Committee

Reports to: Kaipara District Council

Chair: Mark Farnsworth

Membership: Gordon Lambeth and Councillor Mark Vincent

Meeting frequency: As required

Quorum: Uncontested applications can be considered by the Chair alone. Where applications require a full hearing, three members are required for quorum.

Terms of Reference

Purpose

To administer Council’s alcohol licensing framework as determined by the Sale and Supply of Alcohol Act 2012.

Responsibilities

  • Consider and determine applications for:
    • Licences and Manager’s certificates
    • Temporary authority to carry out the sale and supply of alcohol
    • Variation, suspension or cancellation of licences
  • Provide annual reports to Kaipara District Council and the Alcohol Regulatory and Licensing Authority on its functions as prescribed by legislation.

Delegations

Make decisions on applications and renewals according to the Sale and Supply of Alcohol Act 2012.

Membership review

List members are appointed by the Chief Executive on the recommendation of Kaipara District Council. The current appointees’ terms expire in 2020. Other members can be appointed to the list at any time in accordance with the Act.

Remuneration

External members will be remuneration in accordance with s195 of the Sale and Supply of Alcohol Act 2012.


Harding Park Committee

Reports to: Kaipara District Council

Chair: To be appointed by the Minister of Conservation

Membership: To be appointed by the Minister of Conservation

Meeting frequency: Three times a year

Quorum: Three, with at least one member to be an elected member

Terms of Reference

Purpose

To work alongside the Pou Tu Te Rangi Joint Management Committee (as established by Te Uri o Hau Claims Settlement Act 2002 to govern the Pou Tu Te Rangi pā site) to govern the Harding Park and Old Mount Wesley Cemetery Reserve areas.

Responsibilities

  • Implement the Reserve Management Plan, and initiate a review of the Plan when appropriate (at least every 10 years)
  • Provide input into the Annual Plan and Long Term Plan processes
  • Provide input into policies, bylaws or other regulatory tools for the Reserve
  • Advise on the financial governance of the Reserve
  • Advise on agreements with external organisations for the use of the Reserve, including all leases and Licences to Occupy
  • Advise on external funding sources and applications for the enhancement of the Reserve
  • Monitor statutory compliance and report any issues to Council
  • Monitor the Reserve’s natural environment and report any issues to Council
  • Meet as a combined committee with the Pou Tu Te Rangi Joint Management Committee.

Delegations

  • Approve the annual works programmes within the allocated budgets in the Annual Plan or Long Term Plan
  • Make recommendations to Council.

Membership

  • The membership of the Harding Park Committee will be the same as the members of the Pou Tu Te Rangi Joint Management Committee. That is, three members nominated by Te Uri o Hau Settlement Trust and three nominated by Kaipara District Council, of which two must be Councillors, and appointed by the Minister of Conservation.
  • The Chair of the Harding Park Committee will be the same as the Chair of the Pou Tu Te Rangi Joint Management Committee and must be one of the Te Uri o Hau representatives.
  • Membership will be reviewed after each triennial local body elections.


Kaipara Horizons Committee

Reports to: Kaipara District Council

Chair: Mayor Jason Smith

Membership: Deputy Mayor Anna Curnow, Councillor Karen Joyce-Paki and Councillor Mark Vincent

Meeting frequency: Quarterly

Quorum: Two

Terms of Reference

Purpose

To bring forward a focus on long-term ‘on the horizon’ matters of scale for Kaipara District.

Responsibilities

  • Advise on issues that may become significant in the future.

Delegations

  • Make recommendations to Council.


Mangawhai Community Park Governance Committee

Reports to: Kaipara District Council

Chair: Deputy Mayor Anna Curnow

Membership: Councillor del la Varis-Woodcock, Councillor Jonathan Larsen, Councillor Eryn Wilson-Collins, Maurice Langdon (community representative), Chair of the Friends of Mangawhai Community Park, and one Te Uri o Hau representative

Meeting frequency: Three times a year

Quorum: Four, with at least one member to be an elected member.

Terms of Reference

Purpose

To govern Mangawhai Community Park in accordance with the Mangawhai Community Park Master Plan.

Responsibilities

  • Implement the Mangawhai Community Park Master Plan, and initiate a review of the Plan when appropriate (at least every 10 years)
  • Provide input into the Annual Plan and Long Term Plan processes
  • Provide input into policies, bylaws or other regulatory tools for the Park
  • Advise on the financial governance of the Park
  • Advise on agreements with external organisations for the use of the Park, including all leases and Licences to Occupy
  • Advise on external funding sources and applications for the enhancement of the Park
  • Monitor statutory compliance and report any issues to Council
  • Monitor the Park’s natural environment and report any issues to Council.

Delegations

  • Approve the annual works programmes within the allocated budgets in the Annual Plan or Long Term Plan
  • Make recommendations to Council.

Membership

Four elected members, one community representative, Chair of Friends of Mangawhai Community Park and one Te Uri o Hau representative.



Raupo Drainage Committee

Reports to: Kaipara District Council

Chair: Ian Beattie

Membership: Deputy Mayor Anna Curnow, David Hart, Greg Gent, Grace Le Gros, Brian Madsen, Ross McKinley and Councillor David Wills

Meeting frequency: Three times a year

Quorum: Four, with at least one member to be an elected member

Terms of Reference

Raupo Drainage Committee was established under the 1989 Reorganisation Order to govern the Raupo Drainage District. It is a co‑governance committee between Council and ratepayers within that District.

Purpose

To govern the drainage, stopbanks and flood protection in the Raupo Drainage District.

Responsibilities

  • Provide input into the Annual Plan and Long Term Plan processes
  • Provide input into the Asset Management Plan
  • Provide input into policies, bylaws or other regulatory tools for the Reserve
  • Advise on the financial governance of the Drainage District
  • Advise on agreements with external organisations for the use of the Drainage District’s lands, including all leases and Licences to Occupy
  • Monitor statutory compliance and report any issues to Council
  • Monitor the Drainage District’s environment (in regards to waters and drainage) and report any issues to Council
  • Act as a contact point for land drainage issues to Drainage District ratepayers and residents and report any issues to Council.

Delegations

  • Set the annual works programmes within the allocated budgets in the Annual Plan or Long Term Plan
  • Make recommendations to Council.

Membership review

  • Ratepayer representatives are elected prior to each triennial local body election
  • If a vacancy occurs in the ratepayer representatives then the Committee can appoint an eligible ratepayer for the rest of the term.


Remuneration and Development Committee

Reports to: Kaipara District Council

Chair: Mayor Jason Smith

Membership: Deputy Mayor Anna Curnow, Councillor Peter Wethey, Councillor David Wills and Councillor Eryn Wilson-Collins

Meeting frequency: Quarterly

Quorum: Three

Terms of Reference

Purpose

To oversee the Chief Executive’s performance and to make recommendations on elected member training and development.

Responsibilities

  • Agree with the Chief Executive the annual performance objectives
  • Conduct the performance review required in the Chief Executive’s employment agreement
  • Represent Council in regard to any issues which may arise in respect to the Chief Executive’s job description, performance objectives or other matters
  • Oversee any recruitment and selection process for a Chief Executive and make recommendations to Council
  • Oversee any development needs for Councillors and agree annual training plans to achieve these.

Delegations

  • Make recommendations to Council
  • Request expert advice to assist in any matters under consideration within allocated budget in the Annual Plan and Long Term Plan
  • Determine training and development needs for elected members within allocated budget in the Annual Plan and Long Term Plan.


Taharoa Domain Governance Committee

Reports to: Kaipara District Council

Chair: Jonathan Larsen (to be rotated at the first meeting following 01 July 2020)

Membership: Councillor Karen Joyce-Paki, one Te Roroa representative and oneTe Kuihi representative

Meeting frequency: Three times a year

Quorum: Two, with at least one member to be an elected member

Terms of Reference

Purpose

To govern Taharoa Domain in accordance with the Kai Iwi Lakes (Taharoa Domain) Reserve Management Plan (RMP) and any legislative framework.

Responsibilities

  • Implement the Reserve Management Plan, and initiate a review of the Plan when appropriate (at least every 10 years)
  • Provide input into the Annual Plan and Long Term Plan processes
  • Provide input into policies and bylaws or other regulatory tools for the Reserve
  • Advise on the financial governance of the Reserve
  • Advise on agreements with external organisations for the use of the Reserve, including all leases and Licences to Occupy
  • Advise on external funding sources and applications for the enhancement of the Park
  • Monitor statutory compliance and report any issues to Council
  • Monitor the Reserve’s natural environment and report any issues to Council.

Delegations

  • Approve the annual works programmes within the allocated budgets in the Annual Plan or Long Term Plan
  • Make recommendations to Council.

Membership

Two elected members, one Te Roroa representative and one Te Kuihi representative.

Chair

The Chair will rotate between the elected member appointed by the Mayor and iwi representative to be elected at the first meeting following 01 July each year.